Recurring Meetings

Both in Spain and Greece, we organise recurring meetings, either on a (bi-)weekly or monthly basis to check-in with individual team members or to have team meetings with (a part of) the core teams. Below you can find a description of the various meetings we currently organise on a steady basis in Greece and in Spain.

Important: if for any reason you need to miss a meeting, communicate it in advance in a private message to the coordinator with a proper justification, at least one day in advance.

OCC Spain

Overall Team Meetings
Duration	1 to 2 hours
Frequency	Weekly
For who	All staff All ESC Volunteers
Purpose	Discuss any important and relevant topics Discuss which projects and events we are working on Discuss any issues or challenges that we had or face Discuss and share any important updates about OCC

MEETING MINUTES INFORMATION

1. We have a rotating schedule on who makes the meeting minutes, which can be found here.

2. Before each weekly meeting, each team fills the template (which can be found here) that will be shared before the meeting with their talking points.

3. During the meeting, the person making notes focuses on writing down the action points for next week.

4. Important: afterwards, make sure to save the file in this Google Drive folder. Use DD-MM-YYYY for the filename.

Main Team Meetings
Duration	1 to 2 hours
Frequency	Monthly
For who	All Staff
Purpose	Discuss overall progress of OCC Discuss objectives and targets Discuss team dynamics Discuss potential improvements Discuss (potential) grants Discuss and share OCC-wide/management updates

ESC/intern Progress Meetings
Duration	45 minutes to 1 hour
Frequency	Monthly
For who	Individual ESC volunteer, supervisor and (if available) local coordinator
Purpose	Discuss learning process Discuss tasks and how they are going Provide feedback (both directions) Discuss any personal issues if required

If you have a personal issue, we can of course also schedule a separate meeting to discuss it.

OCC Greece

Overall Team Meetings
Duration	1 to 2 hours
Frequency	Weekly
For who	All staff All volunteers
Purpose	Discuss any important and relevant topics Discuss which projects and events we are working on Discuss any issues or challenges that we had or face Discuss and share any important updates about OCC

Staff Meetings
Duration	1 to 2 hours
Frequency	Weekly, usually on Thursdays 10-12 am
For who	All staff
Purpose	Discuss overall progress of OCC Discuss objectives and targets Discuss team dynamics Discuss potential improvements Discuss (potential) grants Discuss and share OCC-wide/management updates

Flat Meetings
Duration	1 hour
Frequency	Every second month, one meeting each apartment
For who	All staff All the volunteers living in the apartment
Purpose	Discuss any important and relevant topics Discuss potential improvements for a serene cohabitation Discuss any issues or challenges between the flatmates