Co- and remote working
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As a response to the Covid situation, the Barcelona office of OCC has given more flexibility in terms of working from the office and working remotely. As this worked well, we have continued to offer much flexibility with this and below you can find more information about when you need to be in the office, and when and how much you can work remotely.
Whether you are working from home or from the office (more details below), it's important to let the team know that you are working and to keep track of your hours. For this, we use the tool 'Jibble' to clock in and out of work.
To start using it, create an account through the invitation link that will be send to you when you start working at OCC Spain. Once you have done that, you can Jibble in and out through:
Slack, by typing /Jibble in (or out) in any chat
Through https://app.jibble.io/ (top right button to check in/out)
Through the Jibble website, you can always see who's working, or by typing /Jibble all in Slack.
Every week, on Tuesday from 10:00 to 16:00, we all work from the office, including ESC volunteers. We split up in different rooms to work Covid-safe and we aim to have the MigraCode team together and the rest of the OCC team in another room.
In case you are not able to come, or if you will be late or have to leave early, please always let the coordinator know in advance or with a proper justification afterwards.
Next to the co-working day, all full timers and ESC volunteers are expected to work from the office one other day in the week between Wednesday and Friday.
Besides the above obligated office hours, and any more hours you want to work at the office (in theory you can work always from the office if prefered of course), you can work remotely. There are no limits to this in terms of location, but if you leave Barcelona while working remotely, please let the coordinator know in advance.
We have a specific logic in our space usage to make sure everyone feels comfortable and can work properly in the office, especially because except of our office room, all the other spaces we work in are shared with the building managers.
MAIN OFFICE SPACE: To work or to have a call (if no one else isn't having a call yet) - there are now 6 flexspots and 3 steady ones (Main Manager + Office Manager + Comms/Fundraising Manager). In general, we work in this space except for meetings.
HALLWAY: To prepare/consume food, or to have a meeting (either formal or informal), either with team members or a call. Food moments only during lunch time please - we want the hallway in general to be available for meetings as well.
DOWNSTAIRS: Reception, always 2 people present and if there is space, more people can sit and work there. However, always keep in mind this space is definitely not to be claimed by us in any way.
STUDY SPACE: Only to be used by students, except if there is a serious lack of space in our other spaces (keeping Covid in mind as well). No meetings if there are students present.
If you can, make calls in another space from the one where people are working. In any case, don't make calls if someone else is already calling, just do it from another space.
Hold meetings in the designated areas (downstairs or at the table in the hallway). If the meeting contains sensitive information, please plan it after 16:00 and then you can also use the office.
If you used a flexspot, please leave it clean and empty.
Don't use the power box below my desk - it's super unstable and if you touch it, it sometimes disconnects the internet.
In general, keep all spaces clean and tidy and leave them how you find them.
